Equipment tracking for heavy equipment fleets
Machines, attachments and the paperwork that goes with them
Heavy equipment comes with inspection certificates, hour meters and a long tail of attachments that wander off. FlowNext keeps each one's location, readings and documents in one place.
No card. Unlimited field users. From $39/month.
FlowNextWhat a tech sees after scanning a tag with their phone camera
Where it goes wrong today
Attachments go missing
Tag the attachment, not just the machine. A scan when it moves tells you which job it's on.
Inspection certificates expire
Upload the annual inspection certificate; on Pro and Business, FlowNext reads the dates and puts the next one on the calendar.
Hour readings arrive late
Operators log the hour meter from the cab with their phone; the reading is stored with the machine.
What heavy equipment fleets tag first
- Excavators and mini excavators
- Skid steers and track loaders
- Scissor and boom lifts
- Buckets, forks and breakers
- Light towers
- Trailers
Locations are whatever matches how you work: “North yard”, “Route 9 widening - Station 40”, “Lowboy 2”. Every move is recorded with who made it and when.
New accounts can start from a ready-made Heavy equipment / rental category set: Excavators, Skid steers, Aerial lifts, Forklifts, Compressors, and Trailers, each with a typical inspection or service interval you can change.
Inspections and due dates
For example, OSHA 1926.1412(f) requires an annual comprehensive inspection of cranes, and the ANSI A92 standards call for annual inspections of mobile elevating work platforms. Keep each certificate on the unit and the expiration date drives the reminder.
Attachments, operators and annual certificates
Buckets, forks and breakers wander because nobody tags them. Tag each attachment as its own item, and a lowboy or trailer as a location. When an attachment rides to Route 9 on Lowboy 2, a scan records it, and the attachment's history shows every job it has been on.
Operators log the hour meter from the cab with their phone when they move a machine or report a problem. The reading is stored with the machine, along with where the phone was, so the yard isn't calling around on Friday afternoon.
Annual inspection certificates for cranes and aerial lifts go on each unit. On Pro and Business, FlowNext reads the inspector, result and dates from the PDF or photo, and warns you if the serial number on the certificate doesn't match the unit's. The morning email lists what falls due in the next 30 days, and the compliance report hands the full picture to an auditor or a rental customer as a PDF.
How tags, phone updates and reports work in detail: features. Plans and limits: pricing.
Questions
Can FlowNext read an inspection certificate?+
On Pro and Business, yes: upload the PDF or a photo and it reads the inspector, result and dates, filling only what you left blank.
Does it track GPS location?+
When an operator moves a machine, reports a problem or logs hours from its tag, the phone's position is saved with that entry, and nearby yards and jobsites are suggested. It isn't a live tracker: nothing is recorded between updates.
Will the AI overwrite our serial numbers?+
No. It only fills fields that are empty. If the serial number on a document differs from the unit's, you see a warning instead.
Tag your first ten items this afternoon
14-day free trial, no card. Unlimited field users on every plan, from $39/month after that.